Brand your team’s email signature

Screens shown with a fictional demo practice and AI-generated model photos.

1. 1

   Step 1: Add your details

   In the Marketing Hub, open Email Signature. In step 1, type your Name, role, email and direct line, and add a photo if you like. The Appointment button uses your online scheduling link; set it once and it appears in everyone’s signature.

   The Live preview on the right updates as you type. Your office phone and website fill in from your practice profile. Click Continue.

   smyly.ai/marketing/signature

   Enlarge 1 Callout 1: Name 2 Callout 2: Appointment button 3 Callout 3: Live preview

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   Step 2: Pick the look

   In step 2, narrow the designs with the style filters (Sleek, Corporate, Fun) and click a design; Classic is selected to start. Tick Include your logo and choose Side, Top or Bottom placement, further down the panel. The Accent color sets the small touches; your brand color stays the main color.

   smyly.ai/marketing/signature

   Enlarge 1 Callout 1: style filters 2 Callout 2: Classic

3. 3

   Step 3: Add the finishing touches

   In step 3, choose which social links to show, and whether to include the Animated smile banner (a before and after that links to your preview page) and the “see your new smile” line. Pick a Legal footer; the recommended option invites patients to call for detailed health questions. Then click Finish.

   smyly.ai/marketing/signature

   Enlarge 1 Callout 1: Animated smile banner 2 Callout 2: Legal footer

4. 4

   Step 4: Copy it into your mail app

   Click Copy signature, then follow the steps for your mail client in the mail client tabs (Gmail, Outlook, Apple Mail and Phones). In Gmail: the gear icon, See all settings, the General tab, Signature, Create new, paste, and Save Changes. Copy HTML source is only for IT tools that ask for raw HTML.

   To give the whole team the same design, click Copy team setup link and send it round.

   smyly.ai/marketing/signature

   Enlarge 1 Callout 1: Copy signature 2 Callout 2: Copy team setup link 3 Callout 3: mail client tabs

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   Step 5: Roll it out to the team

   The team setup link opens the signature maker with your design already chosen, so each teammate only types their own name and details. The link carries the look, never anyone’s details. Printable team guide gives your office a one-page install sheet.

Something here doesn’t match what you see? Email [email protected] and we’ll fix the guide.